Project
Management Seminar Logistics
Over the past 23 years of consulting and training in project management,
Cadence account coordinators and seminar leaders have refined logistics
to an art. The ideal location, catering options, room size and shape, and
equipment for the perfect seminar are outlined for you here.
Facilities
| Materials
| Catering
| Checklist
Facilities & Setup
Room Layout Options
Throughout the course of the project management seminar, participants
will be working in team workshops. Teams of four or five will need
to post large charts around the perimeter of the space—at
least 10 linear feet per team—to build their project plans.
Rooms with many pictures and large windows are, as you can imagine,
not acceptable. Below, you'll find a few options for room setup.
If your seminar room does not meet the dimensions of the layouts
below, you'll need to consider breakout space in another room nearby.
Room Size
The longer and wider the room, the more elbow
room attendees have during workshops. Ideally, all workshops can
happen in the seminar room, mitigating the need for breakout rooms.
With a full class, we'll need a breakout room with a few seating areas
for team workshops. Two or three teams in a breakout and two in the
classroom are perfect.
|
Click the icon to the left to enlarge and print the standard Cadence room layout. |
|
 |
Click the icon to the left to enlarge and print an alternate view of the Cadence
room layout. For larger spaces, the two-aisle setup is preferred. |
Materials
The proper presentation is key to attendee satisfaction. Here's a list
of the audio/visual equipment needed for the seminar:
1 LCD Projector
1 8-foot or larger screen
2 pads of flipchart paper*
2 sturdy flipchart stands**
1 pack of assorted color felt pen markers
*Flipcharts |
These easel pads can be found for $20-$40 per pack at
OfficeDepot.com:
Item Number 160333. For the project management seminar, Cadence
only needs two pads. |
**Flipchart Stands
 |
To go with the pads, make sure to have sturdy Easels with backs for the pads—tri-pod models
collapse quickly under heavy use! Try these, also available
at
OfficeDepot.com - Item #342614 |
Catering
More than just a kind gesture, appropriate and timely catering can help
attendees push through long days of hard work. While we leave the
menu up to you, we do have some suggestions, as well as a
schedule of catering service throughout the seminar.
The following catering agenda applies to each day of the seminar:
7:30 am - Breakfast service is ready with coffee/rolls/juice
8:00 am - Seminar begins
9:30 am - First break, refresh coffee
12-1 pm - Lunch
2:30 pm - Second break, soft drinks, cookies, fruit
5:00 pm - Seminar ends
In our experience, a lunch that's too extravagant or spicy lacks general
appeal, leaving some of the group hungry in the afternoon. Heavy
or creamy dishes can cause attendees to drift off in the later hours
of the day. In addition to traditional afternoon snacks of candy
and cookies, you may want to consider a healthier addition of fruit,
a more energizing snack.
Checklist
Logistics is a critical part of a successful seminar. Your role in coordinating is very important
to ensure a high-quality session. We've put a kit together to help you get started, a resource for
all your set-up needs. If you find something missing or unclear,
click here to send us an email.
Or call +1.503.CADENCE (223.3623) or +1.800.448.0173.
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